FAQs

What Are Your Dates Of Operation?

Sunset Hill Wedding Barn is open from May 1st through the last weekend in October.

What are your rates for weddings?

The pricing for our weekend wedding package at Sunset Hill Wedding Barn (SHWB) is $5500 for 2020 and 2021.

The rental includes use of the venue Friday 8 am -10 pm, Saturday 8 am-midnight,
and Sunday 8 am-10 am (for cleanup only) unless prior arrangements are made
with SHWB. This allows time for setup, decorating and rehearsal on Friday;
Ceremony and Reception on Saturday; then final cleanup time on Sunday.

For our Grand Opening, we are offering one day Reception/Wedding packages for 2020/2021 as follows:

          2020    2021

• Saturday $3500.       $3800     Venue rental is from 8 am – midnight
• Friday      $2800.       $3100      Venue rental is from 8 am – midnight
• Sunday    $2000.      $2300      Venue rental is from 10 am – 10 pm

* All amenities are included in these packages.

Contact us about special rates for other private gatherings.
A 50% deposit of the venue fee is required to reserve an event date.

What’s Included In The Wedding Package?

The rental fee includes tables and chairs for up to 325 guests for the reception, white linen overlays, white napkins, buffet tables, cake table, gift table, cocktail tables, use of Caterer’s Room, use of refrigerator, use of Bride’s Room, 2 patio gas fire pit tables, 2 large 6’ windmill ceiling fans, 6 additional large ceiling fans, 10 patio heaters for cooler weather, extra large parking area close to barn, modern handicap accessible restrooms, use of Beverage Service Bar, string lighting in barn, and decorative items. (An inventory list of decorations can be requested from our Wedding Coordinator)

Decorations may also be brought in by the client. If the ceremony is held onsite, 300 chairs are available for guest seating. Additional guest tables and chairs, or specialty items desired by the Client will be contracted and paid for by the Client.

Setup and teardown of included tables, chairs and linens, according to an agreed upon layout, is included in the venue fee. Routine and usual cleaning is included in the venue fee, excluding food service cleanup.

What is the venue capacity?

Our 4000 sq. ft. barn accommodates 270 seated guests with room for an additional 75 seated guests on the rear covered 1600 sq. ft. porch (weather permitting) with it’s scenic view.

How Is Food/Beverage Service Handled?

The Client is responsible for arranging vendors for cakes,/desserts/catering services and purchasing & supplying beer/liquor/beverages. An insured, licensed bartender MUST perform all beverage service. The bartender(s) can be provided by SHWB or if you would like your licensed caterer to provide bartenders, please contact SHWB for approval.

No alcohol is permitted in the barn or on the grounds at any time other than during your main event.

The Caterer’s Room in the barn is for storage of food to facilitate food service only and has several electrical outlets for heated service appliances brought in. The room is not a commercial kitchen and cannot facilitate food preparation.

What Are We Liable For?

Sunset Hill Wedding Barn is not responsible for inclement weather or lost/stolen items. We require proof of wedding/liquor liability insurance to be purchased within 30 days of the event. Your homeowner’s policy may include this benefit or offer a rider on your policy for purchase. Event insurance is also available from several insurance providers.

Please see our Vendors listing for several insurance companies offering low-cost event insurance for purchase.

How Are Reservations And Payments Handled?

A non-refundable deposit in the amount of 50% of the total venue fee is due upon signing of the contract. The event space and date will not be considered reserved prior to receipt of the signed contract and deposit by Client to Sunset Hill Wedding Barn.

Please contact us to check availability.

What Is Your Cancellation Policy?

Deposits and payments are non-refundable. In the event you need to reschedule, the deposit and any payments may be transferred to a new date for the contracted couple, if there is an acceptable date available.

What Is Your Policy On Smoking and Pets?

All buildings on the premises are smoke-free and pet-free. Guests wishing to smoke may do so outside, wherever cigarette disposal bins are located. Pets on a leash may be brought in for the wedding ceremony and pictures with approval of SHWB.

Is SHWB air conditioned or heated?

The Barn is not air conditioned or heated, however, the barn has 8 large ceiling fans and plenty of open air space and ventilation to help provide comfortable air circulation. We also provide 10 patio heaters in case of cool weather days.

Does SHWB host special events in addition to weddings?

Yes, please contact us about special rates for other private gatherings.

Where Can Guests Stay During The Weekend?

There are many available hotels and homes available as close as 2-11 miles away from the barn. Including Shanty Creek Resort in Bellaire. Please see our Vendors list on the main menu bar for contact information and distances of the accommodations.